TRIAL BALANCE
A trial balance is a list and total of all the debit and credit accounts for an entity for a given period – usually a month. The format of the trial balance is a two-column schedule with all the debit balances listed in one column and all the credit balances listed in the other. The trial balance is prepared after all the transactions for the period have been journalized and posted to the General Ledger.
Key to preparing a trial balance is making sure that all the account balances are listed under the correct column. The appropriate columns are as follows:
Assets = Debit balance
Liabilities = Credit balance
Expenses = Debit Balance
Equity = Credit balance
Revenue = Credit balance
Should an account have a negative balance, it is represented as a negative number in the appropriate column. For example, if the company is $500 into the overdraft in the checking account the balance would be entered as -$500 or ($500) in the debit column. The $500 negative balance is NOT listed in the credit column.
Example Trial Balance:
The trial balance ensures that the debits equal the credits. It is important to note that just because the trial balance balances, does not mean that the accounts are correct or that mistakes did not occur. There might have been transactions missed or items entered in the wrong account – for example increasing the wrong asset account when a purchase is made or the wrong expense account when a payment is made. Another potential error is that a transaction was entered twice. Nevertheless, once the trial balance is prepared and the debits and credits balance, the next step is to prepare the financial statements.
Income Statement
The income statement is prepared
using the revenue and expense accounts from the
trial balance. If an income statement is
prepared before an entity’s year-end or before
adjusting entries (discussed in future lessons) it
is called an interim income statement. The
income statement needs to be prepared before the
balance sheet because the net income amount is
needed in order to fill-out the equity section of
the balance sheet. The net income relates to
the increase (or in the case of a net loss, the
decrease) in owner’s equity.
Now that the net income for the period has been calculated, the balance sheet can be prepared using the asset and liability accounts and by including the net income with the other equity accounts.
When preparing balance sheets there are two formats you can use. The format above is called the Report form and the Account form lists assets on the left side and liabilities and equity on the right side.
